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Forms and requests.
Payoffs, W-9s, insurance changes, ACH and boarding: what each request needs and where to send it.
Borrower forms.
Most go through the portal or email; we update your loan record as soon as they arrive.
E-sign consent
Needed once before we can send you documents to sign electronically.
- Sign in to the borrower portal.
- Give your e-sign consent.
- From then on, we can send loan documents for e-signature.
Borrower W-9
In some cases we collect a W-9 for your year-end Form 1098.
- Sign in to the borrower portal.
- Complete and sign the W-9 with your SSN or EIN.
- We add it to your loan record.
Set up auto-pay (ACH)
Automatic monthly payments from your bank account.
- Log in to the payment portal.
- Open the auto-pay settings.
- Enter your routing and account number, then confirm.
- Pick your draft date (usually the 1st or 15th) and authorize.
Payoff statement
The amount to pay your loan off in full — for a sale, a refinance or paying early. $50 per statement.
- Request it in the payment portal’s Documents section, or email support@riverstoneservicing.com from the address on file.
- Put your loan number and target payoff date in the subject.
- We usually deliver a PDF within 48 hours.
- Statements are good for 30 days.
Change of address or contact info
So notices and statements reach you.
- Update it in the payment portal, or
- email support@riverstoneservicing.com from your current address on file.
- Include your loan number in the subject.
- We update the record within about 48 hours.
Hazard insurance update
New policy, new carrier or new coverage limits — your deed of trust requires the property stay insured.
- Email the policy’s declarations page to support@riverstoneservicing.com.
- It must show the insured, property address, coverage, dates and our mortgagee clause.
- Mortgagee clause: Riverstone Note Servicing, LLC ISAOA/ATIMA, P.O. Box 12075, San Antonio, TX 78212.
- We update escrow and confirm within about 48 hours.
Lender forms.
Boarding, tax and disbursement paperwork.
Board a note
Start servicing a new or existing loan.
- Complete the onboarding form.
- Upload the note, deed of trust and payment history.
- Pay the $150 setup fee.
Lender e-sign consent
Lets us send lender documents for electronic signature.
- Sign in to the lender portal.
- Give your e-sign consent.
Lender W-9
Needed for the Form 1099 we issue you at year end.
- Sign in to the lender portal.
- Complete and sign the W-9.
ACH disbursement instructions
Tell us where to send your monthly remittance.
- Sign in to the lender portal.
- Add your bank details for direct deposit and authorize.
Servicing transfer
Moving a loan to us from another servicer — or away from us.
- See the switching guide for the RESPA transfer steps.
- Transfers out need 60 days’ notice.
About forms and requests.
What is the W-9 used for?
We file Form 1098 for borrowers and Form 1099-INT for lenders each year, and both need a taxpayer ID. The W-9 is how you give it to us. Without one, the IRS backup withholding rules can apply.
Which of these forms carry legal weight?
The W-9 is signed under penalty of perjury, and an ACH authorization lets us debit or credit your account under banking network rules. Payoff, address and insurance requests are routine instructions. Your loan documents still govern the loan itself.
How long until I get a payoff figure?
Usually within 48 hours of a complete request with your loan number and payoff date. It arrives as a PDF and is good for 30 days.
How should the insurance policy name the mortgagee?
Riverstone Note Servicing, LLC ISAOA/ATIMA, P.O. Box 12075, San Antonio, TX 78212. “ISAOA/ATIMA” means “its successors and/or assigns, as their interests may appear,” so the coverage follows the loan if it changes hands.
Can I send documents by email?
Insurance declarations pages and routine requests, yes. Please don’t email Social Security numbers or bank account details; call (210) 346-9827 and we’ll give you a secure way to send them.



